If you’re planning an outdoor event in the Northampton area and need a marquee or large tent, hiring one from a local company is often the best option. Marquees provide shelter, allowing events to go ahead whatever the notoriously unpredictable British weather might bring. They also provide a blank canvas to decorate to suit any theme or colour scheme.
With so many marquee hire companies to pick from, how do you choose? Here’s an overview of what to look for in Marquee hire Northampton companies.
Size Matters
One of the first things to consider is how many guests you plan to host. A common mistake is to underestimate numbers which leaves your guests cramped, or pay for a larger marquee than necessary. Marquees come in a wide range of sizes, from small gazebos through to structures holding hundreds of people. Think about whether you need adjoining tents for dining, dancing, catering etc. Don’t forget the space needed for tables, seating, stages or other equipment.
Most marquee companies will help calculate capacity, but it’s wise to estimate numbers and allow a little extra room yourself. That way if a few unexpected guests turn up, you won’t be squeezing everyone in!
Location, Location, Location
When siting your Northampton marquee, consider access for suppliers, proximity to power sources for lighting and music, and entrance points for guests. Choose a relatively flat site avoiding areas prone to waterlogging or shade from trees limiting natural light. Check there is adequate vehicle access for delivery and collection vehicles too.
If hiring for a private residence, ensure neighbours are happy with your plans and guest numbers beforehand. It’s common courtesy to give them an idea of timings for main events and music finishing times.
What’s Included?
Basic marquees provide just the canvas tent itself but most companies offer various package deals with additions such as:
• Flooring – wooden or laminate options are better for colder weather.
• Lighting & power – festoon or fairy lights create atmosphere, power points allow music.
• Furniture – chairs, tables, poseur tables, bars.
• Heating & air conditioning.
• Decorations – bunting, chair covers, drapes.
Be clear what is included so there are no surprise costs. Some items may only be available for an added fee.
Health and Safety
A reputable marquee firm takes health and safety seriously. They should conduct a risk assessment on setup and remain available in case any issues arise at your event.
As the event organiser, you also share responsibility for guest safety. Make sure exits are clearly marked and unobstructed. Provide lighting for outdoor paths and parking areas if your event goes on into the evening. Consider access requirements for elderly, disabled or very young guests too.
Set Up and Take Down
An advantage of hiring is that skilled staff will erect the marquee and make any necessary alterations. However, you may need to allow a couple of days setup time beforehand and takedown time afterwards. Clarify timings with your hire company.
Most companies aim to cause minimal disruption to surrounding ground, but if your event takes place in a prized garden or on a playing field, check reinstatement requirements afterwards. This usually involves removing flooring, anchors and litter then levelling any uneven ground.
Ready to Start Planning?
Hopefully this overview gives you an idea of key considerations when hiring marquees and tents in the Northampton area. With guest numbers finalised, location chosen, and package options compared for value, you can start to get excited about hosting a fabulous event!
Just remember to book your Northampton marquee nice and early – the best firms get snapped up quick!